Accounts & ID Management    

A New Employee Setup Form will need to be completed for all new faculty and staff hires.  This form must be completed by the hiring department and not by the new hire. 

Please complete the New Employee Setup Form below.

All departing employees requesting continued access to TAMUG/TAMU resources after terminating employment with the University shall have to have a University sponsor who needs to fill out the required NetID Sponsorship Form.

If the person is requesting a NetID account stay active, they must fill out the NetID Sponsorship form found below. If the justification is for research purposes then the sponsor will have to contact the Research Office in College Station at visitingscholar@tamu.edu for further information about the process.

Faculty and staff will need to provide justification as to why they still require account access and how it will benefit the University.

STAFF
Staff do not normally get continued access to University email or resources. The process is to forward their email for a period of time (normally 30 days as that is when their TAMUG email account will be deleted) to another staff member in their Department for business continuity purposes. However, if a Department believes they need continued access for a terminated staff member they need to fill out the NetID sponsorship form.

FACULTY
Former faculty members who will still be working on research are considered a remote research collaborator (if only remote)  or a visiting scholar (if they will be on campus) and there is additional documentation that needs to be completed. Please email visitingscholar@tamu.edu for further information.

If International Visiting Scholar or Remote Research Collaborator email the account request to Immigration Services for Faculty & Scholars at form5VS@tamu.edu for further information.

PROCESS (Staff and Faculty)
Any person (even former employees) requesting access to university resources such as email, Net ID, library access, etc., that does not have a current formal affiliation with TAMU (i.e. employee, student) will need to complete NetID sponsorship process. TAMUG IT has no control over this process.

TAMU Account Access Form:
https://docs.identity.tamu.edu/requests/index.html

The purpose of this form is to establish administrative approval of a visiting scholar agreement. These agreements are of a temporary nature. Generally, visiting scholar’s are approved for a period of up to one year, but extensions for subsequent years may be granted on a case-by-case basis.  

All visiting scholar forms, agreements and/or any questions can be submitted electronically to visitingscholar@tamu.edu.

FAQ: Will the employee be involved in TAMUG/TAMU research projects post-employment?
If yes, it does not matter the position type. They are considered visiting scholars/remote collaborators. In fact, the most common position transition is graduate assistants continuing research collaboration with their former major professor after graduating/leaving the assistantship.

All retirees of the Texas A&M University System are eligible to possess and use a NetID account.

Workday handles disbursement of health benefits for retirees, and sponsors NetID accounts for retirees utilizing System health benefits. If a retiree decides to cash out their health benefits, they no longer have an active relationship with the Texas A&M System and Workday will not sponsor the account. To retain a NetID account in this situation, the retiree needs to contact the Identity Management Office (via Helpdesk Central at helpdesk@tamu.edu ). The account will be manually maintained, with the retiree confirming every year that they still want the account.

@tamu.edu Email Service

The retiree’s @tamu.edu email alias is a forwarding address that can be set to forward to any destination whether that is a mailbox managed by Texas A&M or a personal address, like a gmail.com account. The delivery address can be updated by the retiree logging into https://gateway.tamu.edu, clicking the Email Settings icon, and updating the section labeled “Forwarding Settings for Your Published Email Address”.

Texas A&M Exchange mailbox

Employee access to a Texas A&M Exchange mailbox after retirement is at the discretion of the department. Most departments do not continue sponsoring access to an Exchange mailbox for their retirees as there is a financial cost to the Department.

Texas A&M Gmail mailbox/GoogleApps account

Texas A&M University at Galveston retirees are eligible for a Texas A&M Gmail mailbox.

The GoogleApps account can be set up by the retiree logging into https://gateway.tamu.edu , clicking the Email Settings icon, and updating the section labeled Google Apps.